President Donna Capobianco called the meeting to order at 9:33 a.m.
Present – Donna Capobianco, Dan Glickman, Bill Morse, Michael Routburg, Danielle LoBono
Remotely – Gene Goldman, Fred Rosenzveig, Pierre Laliberté, Dick Ciocca
Meeting Minutes: (9:36:49 a.m.)
Prior to any motions to approve the meeting minutes, Donna noted the June 19, 2015, Meeting Minutes would be included in next month’s meeting.
Dick Ciocca requested and with the Board’s agreement, a correction to the July 16, 2015, MM Board Meeting Minutes: At the bottom of page 4 – New Business: “Dan Ciocca” will now read: “Dick Ciocca”.
Dan Glickman moved to accept the July 16, 2015, MM Board Meeting Minutes as amended. The motion was seconded by Danielle LoBono. The motion passed unanimously.
Dan Glickman moved to accept the July 29, 2015, MM Executive Meeting Minutes. The motion was seconded by Danielle LoBono. The motion passed unanimously.
Dan Glickman moved to accept the August 11, 2015, MM Executive Meeting Minutes. The motion was seconded by Danielle LoBono. The motion passed unanimously.
Financial Report – Bill Morse: (9:38:58 a.m.)
For the month ending July 31, 2015, Revenue was $1,043,849 and Expenses were $988,292. The Revenue exceeded the Expenses by $55,557. YTD Revenue was $7,254,479 and Expenses were $7,248,352. The Revenue exceeded the Expenses YTD $61,027. Bill noted no extraordinary items had major impact on the Revenue and Expenses during the month of July.
The balance sheet is showing Cash of $1,704,811 and CDs of $728,000. Total Cash of $2,432,812. The Net Assessments Receivables on uncollected items was $911,525. Total Assets were $5,963,783 with Total Liabilities of $7,122,445 and negative Total Net Equity $1,158,662.
Bill commented the year ending 12/31/14 audit has been completed by the CPA and copies have been furnished to the Board. Bill stated the 2014 audit would be published in the next edition of the Reporter, while Kelly noted the 2013 audit had inadvertently not been published and would also be included. She also noted both audits would be posted to cvedb.com and an email blast would be sent to advise the residents.
President’s Report – Donna Capobianco, President: (9:42:29 a.m.)
- Final Report on Animal Policy –
Donna announced a final report was generated on MM’s animal policy and the Davis’ case. Donna described the purpose of service animals and provided an outline and description of service animals and provided an outline of the above-mentioned court case. (Refer to time stamp for full report.)
Donna Capobianco moved to approve the motion to change MM’s Animal Rule as follows: (1.) No Animals allowed on Master Management property except those defined under the ADA as Service Animals.
ADA Definition: Service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, alerting and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications, calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties. Service animals are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.
Please see definitions, explanations, responsibilities regarding Service Animals at www.ada.gov/service_animals_2010.htm.
FL Regulation: 775.083. (9) A person who knowingly and willfully misrepresents herself or himself, through conduct or verbal or written notice, as using a service animal and being qualified to use a service animal or as a trainer of a service animal commits a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 215 775.083, effective July 1, 2015.
The motion was seconded by Dick Ciocca. The motion passed 7-2 (Danielle LoBono and Bill Morse opposed).
Donna noted the revised animal rule will be posted to the website and bulletin board as well as published in the Reporter.
- Pending Lawsuits – (9:58:06 a.m.)
In response to inquiries from the community, Donna noted that the settlement proceedings involving five pending court cases against MM (of which two include COOCVE) are moving along favorably and added a report would be produced for the Member’s review when the matters are resolved.
Executive Director – Kelly O’Meara Hampton: (9:59:19 a.m.)
- FPL –
A water main break occurred during work performed by FPL causing a temporary water outage for some Village residents yesterday as well as a Comcast line was cut later that evening. Kelly advised residents to come to the office for assistance while repairs were underway.
- Village Lighting – (10:00:50 a.m.)
Phase 1 photometric study indicated a drastic increase in exterior lighting on FPL poles would incur approximately $10,000 in cost per year, with the current lumen count to increase from 9,800 to 51,000. After an agreed proposal is reached, phase 2 would begin with evaluation of the interior lighting/Coolie Hat lights for increased lighting recommendations for Board presentation. Discussion between the Board Members ensued. (Refer to time stamp for full discussion.)
- Bus Step Modification – (10:03:52 a.m.)
As continued efforts to modify the bus step have been unsuccessful, Kelly advised residents to use the wheelchair lift equipped with handrails. Signage was posted on the buses alerting residents to the height of the bus step and to proceed with caution. It was noted the buses continue to be fully ADA compliant.
- Janitorial & Maintenance Contract – (10:05:38 a.m.)
The current janitorial, maintenance and landscape contract ends December 31, 2015. The Board will be provided a time line on what to expect as the bid solicitation process is started.
- Water Valve Project – (10:06:17 a.m.)
The valve project is 99% completed with a cost to date of $668,759 with a projected final cost of $719,759. Kelly was excited to announce the project would conclude significantly ahead of schedule and well under the projected budget of $1.2 million. It was noted the new valve project would eliminate future water main breaks. Discussion between the Board Members ensued. (Refer to time stamp for full discussion.)
- Tree Canopy Project – (10:10:58 a.m.)
Kelly reported the good news that Phase 1 of the tree planting, trimming, and removal of unhealthy trees was near completion. Lori Douvris advised pictures would be posted on the Village website by weeks’ end highlighting the tree and particular species. Discussion between the Board Members ensued. (Refer to time stamp for full discussion.)
- Irrigation – (10:19:03 a.m.)
The maintenance contract is up for renewal and will be discussed under New Business. Lightning protection is still being addressed. Extra parts have been purchased. Trouble-shooting will conclude in the next 30 day to ensure additional protection is in place.
- Bus Route Optimization – (10:19:51 a.m.)
Initial reports for bus route optimization analysis have been received. Due to the recent internet problems an email sent to the Board did not go out and discussions will take place at a later date.
- Guardhouse Design & Construction – (10:20:31 a.m.)
The Board has approved the $45,000 for Robling Architecture for design of the guardhouses to construction and Kelly stated a presentation outlining the costs related to construction would be presented to the Board for approval for inclusion in the 2016 budget.
- Website – (10:21:11 a.m.)
Kelly was excited to announced the new website had been sent to staff and Board Members and anxiously awaits feedback be provided within the next few days. The website will be interactive and feature surveys, provide up-to-date information, and a blog for commenting and information networking.
- Customer Service – (10:23:10 a.m.)
521 inquiries were received for the month of July. The majority were miscellaneous walk-ins/calls (mostly information related), financial matters, irrigation relating to the lightning strike outage and Activity Center inquires.
- Security – (10:23:57 a.m.)
18 calls were received for the month of July, down from 30 the previous month. Although calls are varied, there were three domestic disturbance calls, three calls for escorts on property, and one wellness check.
Security questions posed by Members were addressed by Fernando Navarro and Kelly. (Refer to time stamp for full discussion.)
Business: (10:28:08 a.m.)
Unfinished – None
New – (10:28:17 a.m.)
- Irrigation Maintenance Contract –
Kelly pointed out a new irrigation maintenance contract was sent to the Board Members last week for review and approval. She added the annual total amount consisted of 943 zones at a rate of $7.00 per zone, which was an approximate $20,000 savings. It was noted the benefits of the new irrigation contract would be more time and cost efficient in maintaining the system.
Donna Capobianco moved to approve the new irrigation maintenance contract with Treasure Coast August 15, 2015, through August 15, 2016, for a total of $79,212.00. The motion was seconded by Michael Routburg.
Following discussion, Dan Glickman moved to postpone the approval of the irrigation maintenance contract motion with Treasure Coast. Without a second, the motion will not be considered.
Following further Board discussion, the vote was taken and the Motion passed 8-1 (Dan Glickman opposed.) (Refer to time stamp above for full discussion.)
Member Comments: (10:41:39 a.m.)
Announcements: (10:41:50 a.m.)
The next meeting is scheduled for September 10, 2015, at 9:30 a.m.
Gene Goldman exits remote participation. (10:42:22 a.m.)
Open Mic: (10:42:43 a.m.)
The meeting was opened to residents who wished to express their thoughts, concerns, and issues. The following residents took advantage of the opportunity:
Rhonda Pitone – 208 Newport L – COOCVE Director
Bill Morse exits dais. (10:46:05 a.m.)
Caryl Berner – 3130 Cambridge F
Mel Nass – 3081 Oakridge U
Terry McCluney – 376 Durham L
Richard Rosenzweig – 97 Farnham E – City Commissioner District 3
Refer to time stamp noted above to hear all comments.
Adjourn: (10:54:40 a.m.)
Meeting was adjourned at 10:54 a.m.
(For greater detail, those wishing to hear all comments, discussions, and debates are encouraged to view the meeting video in its entirety or by using the time markers above on www.cvedb.com. Meetings may also be viewed on our Community TV Channel 98.)
CVEMM Board of Directors
The signature above indicates only that these are the minutes adopted by the Board of Directors in open session on ____________, 2015.